Are you thinking about relocating to a new location? Do you need to better organize departmental mobility? The solution is relocation management software. But having the program isn’t enough. Facility managers and other stakeholders who are involved in the relocation movers must understand how to make the most of it. The software can assist you through all phases of a transfer, and it must provide consistency from beginning to end—whether the move takes a few minutes or a few weeks. Supportive software facilitates movement and is made possible by stakeholders who understand how to use it.
Table of Contents
Begin With Organized Instruction.
The finest relocation management software will come with developer-provided training. Understanding the program, its characteristics, and the capabilities it provides throughout various migration circumstances is critical. There’s no better place to learn than from the company that created the software.
Starting with tutorials and modules is a good place to start. These are frequently intended to address certain features and scenarios, and they act as an introduction to the product. Then, if available, go to more advanced courses. This might be done through a YouTube series, live training exercises, webinars, and other methods. These more immersive workshops are perfect for delving further into more advanced capabilities and uses.
These training opportunities, if they are available, should be taken first. Formalized training should be prioritized for facility managers and anybody else who will be utilizing the software to support migration.
Make Sure you (and Your Stakeholders) are Familiar With the Features.
Beyond the formal training, FMs should look around and familiarise themselves with the software’s interface, features, menus, integrations, and more. A better grasp of how to utilize the program successfully for certain objectives comes through familiarity beyond the formality.
Stakeholders, especially those involved in the move, should familiarise themselves with the program. In software with user rights groups and users levels, this is considerably less scary. Remote stakeholders, for example, could have access to read-only floor layouts and checklists that are simple to explore and familiarise themselves with. Other groups, such as department heads, may need to become acclimated to utilizing certain aspects in order to complete a transfer.
Establish users’ tiers and permissions, and encourage anybody who uses the program to get familiar with the user interface. It will become second nature to use and less scary as a result.
Maximize the Value of Integrations.
The cornerstone for optimization is integration. Connecting move management software to other popular workplace technologies makes it more helpful and accessible in a day-to-day environment.
The option to give staff desk assignments over Slack, for example, eliminates the burden of managing an email chain. Similarly, directory integration makes it simple for employees to discover one another, even after a big office reorganization. Many integrations are strong because of their simplicity. Every aspect of work is touched by the workplace; move software must interface with as many of those aspects as feasible.
Create a List of Use-Cases and Situations.
Why did you decide to spend money on relocation software? Most likely, it’s because your workplace is about to relocate, is continuously in flux, or has already undergone a significant relocation. In any event, it’s critical to look for ways to put it to use in the future.
This entails examining how certain software features interact with specific scenarios. Create pre-made checklists for departmental transfers, for example. These checklists guarantee that every step follows the proper procedures, ensuring that nothing is overlooked afterward. It might also include creating policies about staff relocations. X, Y, and Z triggers provide a smooth transition every time an employee moves. Break it down as much as you can into several possibilities. Here are several examples:
- Personnel-specific changes
- Moves by a group
- Moves within the department
- Temporary relocations
- Moves based on location
The more moving scenarios you can think of and plan for, the more prepared you’ll be when the time comes. Then it’s only a matter of installing relocation software and overseeing the procedure.
Create and Automate Procedures.
The last approach to get the most out of relocation software is to automate, which goes hand in hand with defining use-case situations. When you know what problems a certain maneuver presents, you may automate attempts to avoid them.
Take a look at a workplace mobility program, for example. Facility managers need the means to keep track of staff as they go from desk to desk—and automate the process. Simple movements like this benefit from rule-based governance. Group A employees can only reserve workstations in Zones 1-4. Before returning an “occupied” or “empty” state, slack room requests are checked against the hoteling timetable. Simple rules like these, as well as hundreds of others, act as buffers for relocations, ensuring that they are as smooth as possible.
Wherever possible, FMs and software operators should look at process standardization and automation. As you learn more about integrations, this becomes increasingly more critical.
Moving Software Makes the Process Go More Smoothly.
Moving is disruptive, whether it’s a departmental change or the complete company’s transfer to new facilities. That is inherently true. But that doesn’t rule out the possibility of making things go faster, easier, and more efficiently. Controlling these variables reduces the amount of disruption and subsequent aftershocks caused by relocation. The greatest approach to reduce a move’s drawbacks is to exert maximum control over it.
The solution is relocation management software. However, it, like any software, needs the presence of a skilled and competent operator at the controls. Facility managers who invest the time to study and understand move management software will have more control over the elements that affect relocation—and the ability to make it go more smoothly.