A conference or meeting room plays an important role in leaving a good impression on your clients, and of course, your own team as well. It can help you and your clients organize a remarkable and organized meeting, develop new and creative ideas, and just have a calming space to plan out future goals for the company.
It’s important to note that you shouldn’t focus on the space itself in designing your conference room. Instead, focus on designs that emphasize the conference. They should support the idea of using the area to collaborate, communicate, and connect with others. In order words, the setup should address accessibility, connectivity, and visibility. Explore some ways to design the ideal conference room for your company.
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Keep Clients’ Needs In Mind
The first thing to keep in mind is the needs of your clients. You’d want to keep them as comfortable as possible. Ideally, there should be enough space to walk around and some elbow room, of course. In addition to that, make sure that the conference room is not big enough that the people in it won’t feel safe. Make sure to estimate the number of people who will use the room. After that, you can then measure the dimensions of the room and buy a table that is appropriate for the room size. That said, be sure to also invest in office chairs that are affordable, adjustable, and ergonomic.
Select The Right Equipment
Another vital element of an ideal conference room is the equipment. This includes both your audio and video needs. They should be easy to install and operate, but they are still powerful enough to prevent issues in terms of resolutions, connectivity, or speed. Such problems will only cause delays or problems in your video conference streams or presentations. You can’t possibly have the best conference room if your outdated or inefficient equipment is just causing recurring connection issues. Testing them out before the meetings would be ideal for detecting the problems.
Utilize Movable Furniture
Apart from the equipment, it’s important to also choose the right furniture for the meeting room. For small conference areas, investing in an ergonomic office desk with storage shelves would be worth the money. Plus, such desks are also movable, which means you can place them in different rooms if necessary. In connection to that, it’s recommended to incorporate more kinetic energy to boost effective communication. For such reason, it’s suggested to invest in movable seating that you can easily rearrange can infuse elements of physicality into your conference room. Choose ones that are on rollers, are reconfigurable, and are lightweight, too.
Minimize The Distractions
A conference room should be as private and distraction-free as possible. The last thing you want to happen is to get those conversations, ideas, and plans out to everybody in the entire office. Luckily for you, there are tons of fresh approaches to control the acoustics of the room. For one, you can use stylish and functional acoustic flaps to install on your walls and ceilings. They are sound-absorbing and generally lightweight. Alternatively, you can go for hanging or mobile acoustic walls that work like partitions. You can find one made of wood, metal, and opaque and clear glass. Choose the acoustic walls that complement your room’s design aesthetic.
Plan Out The Lighting
The last crucial thing to take into consideration is the lighting of the room. While natural light seems to be the best option, you need to be certain that the glare won’t be a distraction for everyone in the conference room, especially during mid-afternoon. With that, you can utilize shades and blinds to cover the windows. If the weather is nice, make sure to maximize the natural light coming into the room. Doing so can make the space feel airier and bigger. Plus, natural light can promote a positive mood, productivity, and creativity.
Another way to get ideal light for your meeting room is using bulbs that do not produce too much heat. You’d also want to minimize or avoid overhead light fixtures and choose lighting that complements the wall colors. Moreover, you can use an organic light-emitting diode (OLED) if the conference room is huge.
By following these tips, you are not only creating a welcoming conference room that can wow your clients. You also get to have a great meeting room to boost your room’s productivity and work efficiency. If you need help creating one, don’t hesitate to work with professional interior designers, commercial furniture engineers, or ergonomic experts.